Annual General Meeting 2010

Saturday January 2, 2011 - 18:00

AGENDA

1.  Minutes from the December 26, 2009 Meeting.
Bonnie McCreary moved to accept minutes from last year. Lynn Beeson seconded. Carried.

2.  Presidents Report

a. Tower – there were 27 letters written to oppose this tower, there was 3 letters written in support of it, and 2 letters, which stated they were neither in support or opposition, but that the process was not fair. The Ministry has made a decision and Taylor B will be addressing this later in the meeting.

b. Highway – Road improvement. Al proposed to write a letter to the Ministry of Highways, and Fred Seychuk in particular, to thank them for the improvements on the road. Taylor Baccaraach moved to send a letter. Roger Beeson seconded. Carried.

c. Parking lot at the Green T has been OK’d for vehicle parking for summer hiking. Hudson Bay is happy with this, as long as they can access the T Bar and equipment.

3.  Treasurer’s Report

a. There is another hook up to the hydro account for a total of $6100 in the account. Discussion re disbursement of funds vs. leaving the money in the account. Motion to leave the money in the account by Bruce Griffiths. Second by Roger Beeson. Carried.

b. Lynn McNeil moved to accept the Treasure’s Report. Bruce Griffiths seconded. Carried.

4.  Hudson Bay Mountain Resort – Operating Report

a. Chrissy spoke to the Tag a Bag program. If Cabin Owners want to the Ski Area to dispose of their garbage, then they can purchase a tag that they can put on a garbage bag. As long as the Tag is on the bag, the Area will take the garbage down. It costs $5.00 per big garbage bag.

b. Chrissy announced the Mountain Market. The Kitchen at the Ski Hill will be selling basic food staples, as well as providing a service for Liquor Delivery.

c. Nancy announced that tomorrow is Pass Holder’s Day. Any passholder can bring a guest for $20.11 There will be a celebration and great prizes to be given away. Nancy stated that the Kids Camp was sold out during the holidays. There have also been bookings for the March Kids Camp for Spring Break, which is exciting growth for Hudson’s Bay.

d. Filming will begin on Jan 3, 2011 at the Prairie T on a movie called The Grey. Liam Neeson is starring in this. On the Prairie, this will be the crash scene of an airplane. Starting on Tuesday there will be equipment, and trailers moving up. It will be 3 weeks of set up for 3 weeks of filming, and a total of 7 weeks. The production company will be using up the majority of the lower part of P2 parking. There will be a passenger snow cat that will be moving people to the filming site. Jim Seminelli will be the Liaison for Hudson Bay and the Production Company. If we have any concerns about the production, then we are to contact Nancy or Mark.

e. Mark said thanks for cleaning up after New Year’s Eve, that the partying was respectful and he was appreciative that he did not have to clean up the bottom of the Prairie T. Mark spoke to the Cabin Owner’s Rules of Engagement and reminded us that dog owners are responsible for their dogs and cleaning up after them. Skidoos – are only for getting gear to the cabins and only when the ski hill is not operating. This means before 8:30 of after 4:00 pm

f. Mark spoke to the issue of unloading off the T-bars early, as for beginners (e.g. Age 3-4 year olds) on the Prairie T. States that it is illegal to unload at any tower on the T Bars except at the top. Nancy and Mark stated that they are looking at the Terrain on the hill to develop an appropriate beginner’s area, on an alternate site.

g. Lorne spoke about the Hudson Bay Mountain Ownership, which changed on Dec 13, 2010. Lorne and Nancy, and 2 other owners now own the ski Hill. The other owners are Alfredo Hermana and Gary Mathison. The road into the new development now has approval to go ahead. So far, water access remains an issue but septic has been figured out, with environmental impact studies completed. Lorne expects that the new development will be started by June 1, 2011. He is hoping to have town homes for sale for next season, starting around $300,000.

5.  Communications Tower

Taylor Baccarach spoke about the Tower that was constructed between his property and the Malkow’s, without a permit. The government granted a temporary permit to allow the Tower to remain until the Cabin Owners were given an opportunity to voice their opinion to government. Letters were written to the government, and ultimately, the government decided to leave the permit, and Tower, in place. Our options now are 1/ apply to the Court for a judicial review (price tag $10,000); 2/ enter into an agreement with the Owner to move it; 3/ accept this decision.

a. Lynn Beeson made a motion that we the Cabin Owners have reviewed the letter from ILBM (Integrated Land Management Bureau) in which it appears the coordinates of the Tower were stated incorrectly thereby depriving the cabin owners who were immediately affected from consultation, we find that the standards that the gov’t has applied seem to be inconsistent with the land management area, and the decision is incomprehensible based on the facts of letter. On behalf of the PCOA, the executive will write a letter to the ministry concerned. Norma Stokes seconded. Motion carried.

6.  Elections of Officers

a. Taylor B moved that the incumbent officers remain in their positions, with the Thanks of the Owners Association for their work. No other nominations were forwarded. Sheila Smith will remain as Secretary – Treasurer and Al McCreary will remain as President.

Norma Stokes moved that next year’s meeting on Dec 27, 2011 @ 18:00, Seconded by Roger Beeson. Motion Carried.

Motion by Taylor Bacarrach to adjourn meeting @ 20:04

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